Plain Purchaser

[Overview]

Plain Purchaser is the person in charge of developing and sourcing the outsourcing Suppliers/ Subcontractors (printing, embroidery, etc) fabric and trim for the Plain Order of Un-available. This person will need to follow our customers requirements, understand the brand and their standard and choose the best suppliers to develop it. Need also to work with our current supplier and develop innovative items, new technic to show to our customer. The key success for this person is having the right quality of raw material at the right time and right supplier.

[Sourcing and development Fabric and Trim]

• Need to understand what customer want exactly and use it for what. Need to ensure get enough information from the merchandiser to be able to source it properly. Need to know the bulk estimate quantity.
• Sourcing at least from 3 suppliers for each request and source locally first before source oversea.
• Need to be reactive to be sure in 3 days you can get the first feedback to merchandiser. And get the maximum of swatch in 10 days if it’s possible need the lead time you need to merchandiser.
• Update the development form on time and be sure respect the timing and information you put on it need to be correct.
• Selecting the suppliers per type of fabrics: 3 or 4 suppliers per type of fabrics for sampling and bulk.
• Need to negotiate the best price, lead time surcharge and MOQ, MCQ with supplier and share it with purchaser supervisor to get approval before share with other department.
• Develop lab dips and strike off on time and check it before pass to QA and merchandiser.
• All development fabric/ trim become order need to be add on the data base and need to ensure sample are in the showroom.

[Order Fabric and Trim to supplier]

• Need to be sure the price was negotiated previously keep the same.
• Checking all information on the PO merchandiser sent if missing information ask them to update and accept the hard copy only when all is correct and complete.
• All lab dips, strike off, and quality need to be approved before merchandiser place the PO, if not reject it
• Ordering the fabric/trims within 24 hours later after received the PO from merchandiser.
• Sending contract to the supplier to be sure they agree of UA requirements according to PO.
• Controlling and validating lab dips and layout before giving it to merchandiser to be sure the colors and information are correct. If the lab dips need to match different fabric quality, please double check all lab dips for all qualities before send to merchandiser.
• Ensure the supplier respects the fabric lead time we agree together. Insure the date they confirmed is workable with factory, if not negotiate better plan with supplier.
• Ensure the PO is update on the master file and date are correct and track.
• Controlling the Shipping sample before giving it to merchandiser to be sure quality, color is correct.
• Need to send the list of fabric receive each day to admin every day.
• Checking, update the documents (quantity, references…) from supplier before send to Fabric admin to process the payment Need to be done 48 hours after fabric finish.
• Carefully following the order with each supplier to be sure we will receive on time and inform merchandiser on time. Don’t wait merchandiser email. And please update on the server.
• Giving all fabric/trims planning and information to checking department to be sure they can check on time and correctly. If some fabric or trim need to be check urgently please inform warehouse to be sure when they receive it they give straight away to checking team.
• When any issue happen during production need to work with Qa if it’s quality issue and planning if it’s lead time issue. And work with them closely to solve the issue. Work carefully and quickly with supplier to solve issue.

[Outsourcing Supplier/Subcontractor]

• Identify outsourcing needs within the garment production process.
• Source and select reliable subcontractors, suppliers, or service providers, prioritizes the Local Supplier.
• Negotiate contracts, pricing, and terms with outsourcing supplier.
• Ensure that outsourced materials, components, or processes meet quality standards and factory specifications.
• Monitor and control costs associated with outsourcing, including material costs, transportation, and service fees.
• Identify cost-saving opportunities and negotiate favorable pricing.
• Build and maintain strong relationships with outsourcing Suppliers/ Subcontractors.
• Resolve disputes or issues with suppliers and subcontractors.
• Continuously evaluate supplier performance and reliability.
• Ensure that all outsourced activities comply with relevant regulations and quality standards of UA..
• Maintain accurate records, contracts, and documentation related to outsourcing activities.

[Following the Plain Order Status]

• Follow the Plain Order from Development to mass production.
• Follow the Outsourcing Order from Development including Sourcing to mass production.
• Update the order status to related departments.