Deputy HR Manager

• The tasks listed below do not limit the responsibilities of the position. Additional tasks can be assigned according to the actual business demand.
• Implementing and revising a company’s policies related to HR: compensation; performance evaluation; personal development, professional development, etc. in order that operational needs are met to achieve organizational business goals.
• Developing, analyzing, and updating the company’s salary budget.
• Maintaining and revising the company’s handbook on policies and procedures.
• Conducting new employee orientations and exit interviews.

Labor relations:

• Draw up, negotiate, and administer labor contracts that cover issues such as grievances, wages, benefits, and union and management practices;
• Handle labor complaints between employees and management and coordinate grievance procedures;
• Handle staffing issues, such as mediating disputes and directing disciplinary procedures;
• Employee relations counseling;
• Cooperate with management level and staff to maintain a good, productive, and fair working environment.
• Overseeing, monitoring, training, evaluating team members; Managing and performing all matters related to Recruitment & Selection, Manpower Planning, Compensation & Benefits, Training & Development, Employee Relations, Employee Communications, Payroll & Productivity Management & People Management, Addressing legal issues.

HR COMPLIANCE & MAINTENANCE

• Implement the required procedures with regard to HR matters to ensure that they are in full compliance with the rules and regulations of the Vietnamese labour authorities.
• Maintain positive working relationships with the local labour agencies / authorities.
• Maintain and update HR policies and procedures.
• Maintain and update a database of the Government’s rules and regulations with regard to HR and labour issues and advise the Supervisor promptly on respective changes / amendments of those rules and regulations.

RECRUITMENT

• Handle all matters on Recruitment, including the preparation of recruitment advertisements / materials, process job applications, conducting interviews to recruit qualified and suitable candidates.
• Develop a comprehensive database of job applicants and update regularly.

COMPENSATION AND BENEFIT

• Prepare and maintain proper records of all HR documents, including contract of service, benefit letters, resignation documents, etc.
• Develop and maintain employee database system and profile to ensure that all data is updated accurately and on timely basis.
• Implement and maintain a proper and timely reporting system / procedures with the Social and Health Insurance, Labour Department and Immigration Department.
• Monitor staff monthly attendance record sheets and payroll arrangements.
• Provide the Supervisor with updated information and give feedback on current market remuneration packages for review of remuneration and benefit packages.
• Handle welfare matters including staff functions / events / outings / accommodation and other logistics arrangement.

STAFF TRAINING

• Coordinate and facilitate staff training activities.
• Keep track of training records and provide Management with necessary feedback for improvement of training activities.
• Train and provide guidance / advice to subordinates.
• Conduct induction and orientation programmes for newly employed staff.
• Other duties as assigned from Supervisor from time to time.