Finance Manager

Overall Business

· Performing local finance and accounting activities

· Providing solid financial data for management team to make operational decisions

· Conducting controlling measures to ensure that the group rules and targets are fulfilled

· Escalating to local and regional management on level of risk management

· Being an effective member of the Senior Management Team

Financial Responsibilities

· Daily accounting activities:

o Handle full spectrum of accounting role

o Liaise regularly with shared services team to assist with AR/AP function. Be an escalation point if assistance with collection is required.

o Ensure appropriate management of debtors to improve cash flow and minimize risk of bad debt.

o Perform cash flow management and forecasting analysis.

o Perform daily bank reconciliation.

o Review & approve AP invoices for posting into the finance system.

o Authorise daily payments.

· Regular activities/reports:

o Quarterly report for basket monitoring on IDL system

o Regular IC-reconciliation on IDL system

o Ensure compliance with local taxation reporting requirements. (GST, FBT etc).

o Prepare and submit rolling forecast monthly.

o Maintain Fixed Asset Register and depreciation schedule.

o Prepare yearly budget alongside senior management.

• Month-end closing within deadlines:
  • Handle month-end accounting activities, e.g. Balance Sheet, P&L reconciliations and journal entries
  • Closing related activities, such as:
    • Email communication with management and department heads about coming closing schedule
    • Print of accrual reports for OP manager sign-off.
    • Review GP difference on job level.
  • Perform accrual checking together with operation manager at month end to ensure the correctness of the monthly GP. Understand the accrual system function and make sure the accrual part of the operation SOP is implemented correctly, as well be able to explain the reasoning behind the accrual process.
  • Final discussion with management about monthly result prior to closing.
  • Perform month-end closing.
  • Perform month-end closing by uploading financial data to TM1 system within deadline and downloading processed data from TM1 system to report template.
  • Review monthly results in Qliksense Dashboard reporting and distribute to management team.
  • Proper filing of all supporting documents related to monthly closing.

• Controlling responsibilities
  • Develop and maintain internal control and effective accounting system and policies for the set up.
  • Perform credit management by

§ Assisting Managing Director in checking credit term and limit for newly acquired customers and then input the credit information in system.

§ Reviewing Ageing list regularly and carefully. Assisting country manager on weekly communication sales about latest update of outstanding situation.

§ Organize active dunning process to collect customer payments. Be an escalation point if required. If necessary, organize bi-weekly/monthly debtors meeting with management/sales, and produce action log (based on AR ageing report) after each meeting for follow-up purpose.

• • Perform financial analysis to management as needed based on Carton Claud (for operational data) or Cargowise (financial reports) for individual sites as well as overall entity level.
  • Assistance with insurance claims process.
  • Guarantees adherence to the Budget for each site, anticipates deviations and defines the necessary corrective actions.
  • Presents the Financial Analysis: analyzing the contracts of the clients; monitors the management of the resulting actions; oversees financial validations of existing client portfolio.

• Cooperation with the regional controlling team in India on:
  • Monthly closing process and forecasting.
  • Yearly Budget-exercise and update on 5 year Strategy plan
  • Analysis and challenge the operational and financial results of the sites
  • Develops performance comparisons between sites & spreads best practices
  • Promotes cross-site improvement by proposing new initiatives
  • Develops performance analysis by benchmarking with other companies or within the Group
  • Monthly and Quarterly comments for results basis inputs from accounting team and business
  • Analysis and Projection for Investment decision paper
  • Drafting Investment Decision paper
  • Other Controlling topics as needed

• Year-end closing
  • Liaising with appointed external auditors/tax advisors to complete local audit report for annual tax filing purpose.
  • Perform year end closing.

Staff Performance & Engagement

· Effectively manage individual staff performance with your team, including disciplinary matters

· Drive a culture of excellence whilst ensuring a supportive, positive environment and with a focus on our 4 values (Integrity, Entrepreneurship, Leadership & Empowerment)

Develop pathways for key staff within the business, including required training & mentoring programs